Home | Privacy Policy | Privacy Policy

Privacy Policy



Privacy Notices  


Information about pupils in schools, alternative provision,

pupil referral units and children in early years settings


Dales Federation of Primary Schools

Data Protection Act 1998: How we use pupil information


We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:


  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services
  • protect public monies against fraud


This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.


To ensure your son or daughter’s information is kept safe we have the following controls/limitations in place:


  1. the information will not be used for any purpose other than those stated in this notice
  2. the information will be held within secure systems/locations, with appropriate levels of security, that comply with relevant data protection legislation
  3. the information will only be shared for lawful purposes and with an appropriate level of security that complies with relevant data protection legislation
  4. the information will only be held for the periods agreed in our school’s Record Retention Policy and Schedule, after which it will be destroyed.

Our school’s Record Retention and Schedule can be found here:


The Dales Federation Policies


  1. the information will be held, used and shared in accordance with Data Protection Act 1998 legislation and the General Data Protection Regulation (GDPR) which comes into force on 25 May 2018.

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. When you give your consent for your son or daughter’s information to be held and/or shared for any purpose you can withdraw that consent at any time by contacting:


  • Anna Burgin-Smith (Bradley CofE Primary School)
  • Ann Duffy (Brailsford CofE Primary School)You can also contact the person named above if you wish to:
  • access any records we hold about your son or daughter
  • have any information we hold about your son or daughter corrected
  • have any information we hold about your son or daughter erased
  • restrict how information we hold about your son or daughter can be used or shared
  • object to information about your son or daughter being held
  • have any information we hold about your son or daughter transferred to a third party
  • challenge decisions relating to your son or daughter made using automated decision making and profiling


We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).


DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.


Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.


For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract


For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received


If you need more information about how our local authority and/or DfE collect and use your information, please visit:





If you are unable to access these websites, please contact:


For Derbyshire County Council:


Information Governance Officer

Children’s Services Department, Derbyshire County Council

Room 361 County Hall Matlock Derbyshire DE4 3AG

Email: cs.dpandfoi@derbyshire.gov.uk Telephone: 01629 532011


For DfE:


Public Communications Unit,

Department for Education,

Sanctuary Buildings,

Great Smith Street,

London, SW1P 3BT                                                                            

Website: www.education.gov.uk

Email: http://www.education.gov.uk                     

Telephone: 0370 000 2288


Should you have any concerns or complaints relating to your son or daughter about how we, as a school, obtain, use, store or share their personal data please contact:


  • Anna Burgin-Smith (Bradley CofE Primary School)
  • Ann Duffy (Brailsford CofE Primary School)


If however you are dissatisfied with our response to your concerns you can of course contact the:


Information Commissioners Office

Wycliffe House

Water Lane




Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

Fax: 01625 524 510

Website: https://ico.org.uk/


* The Information Commissioners Office deals with concerns and complaints relating to data protection and freedom of information legislation.